Assistant Project Manager – CM Agency

May 11th, 2022

Boyle Construction a 45-year-old Lehigh Valley based Construction Manager is seeking to hire an experienced Assistant Project Manager to join their rapidly growing team.  Candidates must be reliable and professional with a can-do attitude with a strong work ethic and references along with a professional appearance and demeanor.

This position will focus on projects in the public bid sector working on the Agency Construction Management Team working as the Owner’s agent managing a multiple prime contractor, publicly procured and bid project. Familiarity with construction is a plus and familiarity with the public bidding process is very important.

Responsibilities:

• Create Procore project set up and files – Manage Directory
• Create AIA Owner Contract – work with VP of Preconstruction Services on drafts and all exhibits. Follow up on Docusign to ensure documents are signed in a timely manner
• Manage Bids and bidding process for the project through the use of Building Connected software
• Create Division 0 and Division 1 (front end) specifications from “boiler plate” specifications specific to the project for bidding process.
• Coordinate specification sections with VP of Preconstruction Services and Project Managers. Specifically Multiple Prime Contract Section
• Help facilitate permit submissions and coordinate with municipalities as needed
• Create AIA Prime Contracts between successful bidder and Owner’s
• Prepare, send and track all change orders – work with VP of Preconstruction and Project Managers on drafts and all exhibits
• Manage all associated paperwork related to all multiple Prime Contractor
• Upload and manage all drawings and specifications on Procore
• Attend weekly/ bi-weekly project meetings
• Manage workflow of each submittal and RFI that Prime contractors upload direct and distribute back to Prime contractors when completed.
• Print Drawings for PM and jobsite superintendents as requested
• Assist with Meeting notes and meeting minutes to occur multiple times per week
• Work with VP of Preconstruction Services and Project Managers to update schedule in Procore/MSP as schedule changes occur and distribute to the entire project team
• Help facilitate monthly project update report thru a custom report with Project Manager
• Help facilitate RFQ responses to CCO’s weekly in Procore. Work with Project Manager on how to create CE, RFQ and CCO in Procore
• Help facilitate monthly invoicing with Prime Contractors and Owner. Work with Project Manager on approvals and track invoices and payments
• Manage Certified payroll reports from all Prime Contractors
• Manage any RACP (or other public funding) grant paperwork as required including attend meetings and setting up proper protocols and tracking of all required documentation
• Request and manage all necessary end of job paperwork and close-out as required per specifications for the Owner – To be set up and tracked in Smartsheet for collaboration

Qualifications and Other Skills and Abilities:

• Must have excellent verbal / written communication skills
• Must have extremely strong organizational skills
• Must be highly organized and follow all contract document requirements
• Must be self-motivated, self-starter & punctual
• Construction background and experience in public procured projects is required

We are always interested in talented team members! Please send us your resume.