Payroll and Accounting Specialist

April 30th, 2025

This position reports to the Vice President of Finance. In this role the Payroll and Accounting Specialist will manage the payroll process, ensuring that employees are paid accurately and on time, adhering to all relevant labor laws and industry standards. Whilst supporting the financial operations for J. Dylan Concrete Inc, Lehigh Concrete Technologies LLC, and Tactical Partners, LLC. Ensuring accurate financial reporting, compliance, and strategic financial planning across all entities. A results-driven Payroll and Accounting Specialist will oversee the daily accounting functions, provide support to our multi-entity personnel, and contribute to the financial strength and growth of the businesses.

Essential Duties and Responsibilities: include, but are not limited to the following:

Payroll Processing (all entities)

• Accurately processes payroll for hourly and salaried employees for multiple entities.
• Ensures that overtime, Paid Time Off (PTO), bonuses, and employee deductions are correctly applied.
• Ensure that employees are paid correctly via direct deposit or checks.
• Handle pay discrepancies timely, issuing corrections if necessary.
• Participate in audits of payroll records, resolving any issues if discovered.
• Address employee inquiries regarding payroll issues or discrepancies.
• Assist in the preparation of year-end reports, including W-2 forms, and handle related filings.
• Maintain a secure and confidential payroll database.
• Pay in accordance with union and prevailing wage rates where applicable.
• Calculate and pay union fringes and dues where applicable.

Time Tracking and Attendance (all entities)

• Ensures all timecards are submitted for all employees weekly.
• Review and verify employee work hours and timecards for accuracy.
• Resolve discrepancies in timekeeping records.
• Provide guidance on timecard codes.
• Work with Director of People and Culture regarding end of year PTO payout, rollover, and employee lost claims.

Compliance (all entities)

• Ensure payroll complies with federal, state, and local tax laws as well and any project-specific requirements.
• Stay updated on changing labor laws, taxes, and regulations affecting payroll.
• Generate certified payroll reports when applicable.

Accounting (J. Dylan Concrete Inc, Lehigh Concrete Technologies LLC, & Tactical Partners LLC)

• Manage the daily accounting tasks, such as accounts payable, accounts receivable, and general ledger activities, ensuring they are completed accurately and timely.
• Receive, sort, review, and enter all Accounts Payable invoices into the accounting software, reconciling expenses, credit cards and corporate accounts, including, but not limited to, resolving discrepancies, billing issues and exceptions with vendors.
• Gather invoices and distribute checks resulting from periodic check runs after verifying that all required documents have been received by vendors.
• Manage accounts receivables to ensure accurate and timely invoicing and collection of accounts receivable balances. While maintaining accurate records and documentation for all transactions.
• Reconcile accounts receivable ledger to ensure all payments are properly posted.
• Investigate and resolve billing discrepancies or misapplied cash transactions.
• Prepare reports on accounts receivable status and aging to management on a regular basis.
• Set up projects and maintain all data throughout the life of the project.  
• Support all Project Managers with AIA contract documents, change orders and miscellaneous administration support as needed. 
• Prepare the monthly, quarterly, and annual financial statements, ensuring accuracy and compliance with generally accepted accounting principles (GAAP).
• Perform the closing process for accounting periods, ensuring all transactions are correctly recorded and reconciled.
• Oversee compliance with company policies, procedures, and accounting standards.
• Prepare ad-hoc financial reports and analysis for management, identifying variances, cost-saving opportunities, and areas for improvement.

Qualifications and Other Skills and Abilities:

• Bachelor’s degree in accounting, finance, or a related field.
• Minimum of 5 years of experience in an accounting and payroll processing role with similar job duties. Construction background and experience preferred.
• Strong understanding of GAAP, financial reporting, and internal controls.
• Excellent analytical and problem-solving skills.
• Must have excellent verbal and written communication skills.
• Must be detail-oriented with strong organizational skills.
• Must be able to manage multiple tasks and have excellent follow-up skills
• Ability to work independently or collaboratively with other departments
• Familiarity with prevailing wage, certified payroll, union/non-union payroll, and job-specific rate structures.
• Knowledge of federal, state, and local payroll regulations and labor laws
• Viewpoint Vista experience is a plus.  Knowledge of working with 3^rd party payroll processor, such as iSolved, a plus but not required.
• Must maintain a high level of confidentiality when handling payroll, employee data, and financial records; a strong commitment to ethical and professional standards are required.

Essential Physical Requirements and Working Conditions:

• Ability to sit or stand in a stationary position for approximately seventy-five (75%) percent of a workday.
• Ability to bend and lift 30 lbs.
• Optional visits to jobsites require limited exposure to an environment which may include fumes, odors, chemicals, sawdust, and ash.

We are an Equal Employment Opportunity employer, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, military service, genetic information, or any other characteristic protected by federal, state, or local laws.